Ultimate Manager General Web Privacy Policy 

This policy applies to Ultimate Manager and all websites or web-based applications made available by Ultimate Manager to members of the public or our customers.

This policy should be read in conjunction with any specific privacy policies which apply to a specific website or web-based application. Where this document conflicts with a supplementary policy, the latter shall have priority. Should your company or organisation have a separate agreement with Ultimate Manager, you should refer to that instead.


Ultimate Manager may collect data on your IP address in order to monitor traffic to our websites. This data may be used for statistical analysis within Ultimate Manager in order to improve the services we offer; we will not make this information available to a third party without a court order.


Customers with an account on one or more of our applications will have been issued with a username and password that can be used to identify them on our services. We may log and audit activity under this account for the purposes of accountability, usage tracking and troubleshooting.

Whilst we will make every effort to safeguard your privacy, we cannot be held responsible for any breach in security caused by user error – we remind you that it is your responsibility to protect any login details provided to you, not to disclose them to unauthorised persons, and not to allow their use by persons other than yourself.


Upon cancellation of your user account(s) with us, we will remove any address and contact details from our systems; if your company cancels its account then your data will be removed in accordance with the terms and conditions agreed upon in your contract agreement (if applicable). We will retain audit log information about your user account(s) indefinitely for the purposes of accountability, auditing and usage statistics.


Ultimate Manager may use third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run our web-based applications and websites. Where this is the case, Ultimate Manager will have a signed agreement with the service provider to guarantee the security and confidentiality of your data.

Ultimate Manager retain all rights to the code, databases and applications we provide; you retain all rights to the data you store using our systems.


“Cookies” are small pieces of information sent by a web server to a web browser, which enables the server to collect information from the browser. You can find out more about the way cookies work on http://www.cookiecentral.com. Ultimate Manager uses cookies for a number of purposes, for instance to enable us to simplify the logging on process for registered users and to help ensure the security and authenticity of registered users.

Whilst you do not need to allow your browser to accept cookies in order to browse our public websites, you must have cookies enabled if you wish to use any of our web-based applications or any areas thereof which are reserved for registered users.

Most browsers allow you to turn off the cookie function. If you want to know how to do this please look at the help menu on your browser.


Under the Data Protection Act you have the right to request a copy of the personal information Ultimate Manager holds about you and to have any inaccuracies corrected. (We may charge a fee for information requests and will require you to prove your identity with 2 pieces of approved photographic identification.) We will use reasonable efforts to supply, correct or delete personal information about you on our files.


Please address requests and questions about this or any other question about this Privacy Policy to:

The Data Protection Officer,
Ultimate Manager,
Unit 3b Centurion Park,
Tribune Way,
Clifton Moor, York.
YO30 4RY

Email: enquiries@ultimatemanager.co.uk


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Ultimate Manager Testimonials

“As part of the recent review of our Asbestos Management procedures Thornton’s decided that we wanted more transparency with regards to our “Duty to Manage”. Additionally we wanted to share asbestos information with our contractors and consultants; so the solution had to be a web based portal. When we saw Ultimate Manager we knew that it was exactly what we needed. By using Ultimate Manager we have real time access to our asbestos surveys and can plan and budget for remedial works and re-inspection surveys. The portal is easy to use and only minimal training is needed. One of my favourite features though is the audit trail that enables me to see if a maintenance contractor has (or hasn’t!) viewed the online asbestos register prior to visiting a store to undertake building works.”

Simon Tansley, Thornton's
“Ultimate Manager has enabled William Hill to communicate effectively to our whole team.”
Richard Moore, William Hill

“I would not hesitate in recommending Ultimate Manager to any prospective users.”

Andy Cartlidge, Magnet