Ultimate Manager – Project Features

Effective communication

  • Centralised project information – one version of the truth
  • With no licences or additional cost, grant contractors and any interested parties access to your project. No additional software is needed, just internet access and a web browser
  • Create a centralised project directory to enable all stakeholders to be able to contact each other quickly
  • Inform people of the key dates for the project. Post meeting minutes for confirmed distribution to the team. See who got them and who has read them
  • Catch up on any activity/workflow using the sites inbox which lists all activity in date and time order

Project message board

  • Communicate relevant information via the message board, which is then available for all users of the system to see. No “lost” email communication outside of the system
  • Information that needs to be shared is stored on the message board, along with all replies giving reassurance that effective communication is in place
  • Select other users that will receive the message alert (if any) when you post to the message board


  • Use Alerts to keep the whole team up-to-date
  • Communicate to everyone on the project when the latest programme of works is available. No lost/missed emails, everyone has access to the latest information
  • Send out alerts to a selected few or everyone on the project when project critical information is uploaded

Use Ultimate Manager to run the Tender Process

  • Locked folders allow contractors to upload proposals that cannot be viewed by anyone without the correct permissions
  • The audit trail will tell when the tender was uploaded and if it has been viewed or downloaded by anyone
  • No restriction on document size or type that can be uploaded into your project folders

Audit trail and accountability

  • Audit trails record everything that anyone does in your project
  • By tracking when important documents have been read, you can confirm that everyone is up to date with the latest information on your project
  • You can view the audit trail of the whole company, a property or project, a folder or any document

Project folders

  • Create, name and use folders to store any file type or file size including photos, videos, CAD drawings, certificates and specifications relating to the project. The list is endless
  • Link the project folder to any number of related properties
  • Create templates so a new project can be set-up with the touch of a button


  • Ultimate Manager retains an archive of past projects for reference
  • Store O&M manuals and CDM H&S Files
  • The audit log is a permanent record of who did what when on the project


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Ultimate Manager Testimonials

“As part of the recent review of our Asbestos Management procedures Thornton’s decided that we wanted more transparency with regards to our “Duty to Manage”. Additionally we wanted to share asbestos information with our contractors and consultants; so the solution had to be a web based portal. When we saw Ultimate Manager we knew that it was exactly what we needed. By using Ultimate Manager we have real time access to our asbestos surveys and can plan and budget for remedial works and re-inspection surveys. The portal is easy to use and only minimal training is needed. One of my favourite features though is the audit trail that enables me to see if a maintenance contractor has (or hasn’t!) viewed the online asbestos register prior to visiting a store to undertake building works.”

Simon Tansley, Thornton's
“Ultimate Manager has enabled William Hill to communicate effectively to our whole team.”
Richard Moore, William Hill

“I would not hesitate in recommending Ultimate Manager to any prospective users.”

Andy Cartlidge, Magnet