Ultimate Manager – Property Features

Property folders

  • Create, name and use folders to store any file type or file size including photos, videos, CAD drawings, certificates and specifications. The list is endless
  • Set permissions to allow or deny access to users
  • View each property on the map using the latest geo map technology


  • It’s so flexible, you can set up as many folders as you wish and name them how you want
  • Choose from any of our 50+ compliance categories from asbestos management to gas servicing, or create your own
  • Set up templates for each of your property types so they report against all the relevant compliance categories

All property documents in one place

  • Link one document to any number of properties, for one version of the truth
  • Save current and archived versions of documents in one place
  • It’s easy to move or copy documents to other folders

Tailored reporting

  • Fully flexible compliance reporting with the ability to interrogate your compliance data from a range of criteria to suit your enquiry
  • Report compliance issues by risk level or compliance category
  • Export all compliance data/reports into Microsoft Excel to pass information onto maintenance teams or should more detailed analysis be required


  • Unique view – the user only sees the folders he or she has had permissions set to view be it the organisation, an estate, a property or an individual folder
  • Various options – read-only, read and write, administrator or deny
  • Locked folders are secret folders, invite a select view and all other users of the system have no idea it is in existence. Used for sensitive data.

Monitor compliance

  • Track and identify in real-time, properties that are at risk, due, or past a compliance date
  • Alerts tell you when a “due date” is approaching or past
  • Receive email alerts, with a link to the compliance issue/certificate, when anyone updates information in areas where you have interest so you may confirm the action taken

Audit trail and accountability

  • Audit trails record everything that anyone does on your site
  • By tracking when important documents have been read, you can confirm that everyone is up to date with the latest information
  • You can view the audit trail of the whole company, a property or project, a folder or any document

Export all compliance data into Microsoft Excel

  • Compliance data can be exported directly from Ultimate Manager into Microsoft Excel for manipulation of the data
  • Reduce your reliance on spreadsheets, and associated errors
  • Save on staff time in maintaining spreadsheets

Property message board

  • Communicate relevant information via the message board, which is then available for all users of the system to see. No “lost” email communication outside of the system
  • Information that needs to be shared is stored on the message board, along with all replies giving reassurance that effective communication is in place
  • Select other users that will receive the message alert (if any) when you post to the message board


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Ultimate Manager Testimonials

“As part of the recent review of our Asbestos Management procedures Thornton’s decided that we wanted more transparency with regards to our “Duty to Manage”. Additionally we wanted to share asbestos information with our contractors and consultants; so the solution had to be a web based portal. When we saw Ultimate Manager we knew that it was exactly what we needed. By using Ultimate Manager we have real time access to our asbestos surveys and can plan and budget for remedial works and re-inspection surveys. The portal is easy to use and only minimal training is needed. One of my favourite features though is the audit trail that enables me to see if a maintenance contractor has (or hasn’t!) viewed the online asbestos register prior to visiting a store to undertake building works.”

Simon Tansley, Thornton's
“Ultimate Manager has enabled William Hill to communicate effectively to our whole team.”
Richard Moore, William Hill

“I would not hesitate in recommending Ultimate Manager to any prospective users.”

Andy Cartlidge, Magnet